Leasing vs. Purchasing a Xerox Printer: Which is Best for My Business?

Businesses with heavy printing, copying, and document processing demands over large/multiple workgroups rely heavily on printers and digital copiers, which is why a lot of business owners are faced with the dilemma of whether a Xerox printer lease makes better sense than actually buying equipment, given the high print and copy demands their office/offices generate. Digital printers and copiers, especially the multifunction types tend to cost a lot, take up a significant amount of space, and require frequent maintenance—all of these should be points of consideration when you are contemplating between leasing and purchasing a network printer.

Big name brands and high-end models usually come with a hefty price tag, usually ranging between the low thousands and 10 000, if not higher. The more robust the features and capabilities are, the more expensive these machines tend to be, which is why a lot of business managers are considering the benefits of a Xerox printer lease over owning and maintaining their own equipment. In addition to a large amount of money you need to shell out during the initial purchase of a printer, you also need to consider on-going costs such as supplies, servicing, and repairs.

A Xerox printer lease is a type of managed print service, which is the modern world’s version of conventional printer leasing. Managed print services take a more holistic approach to a business’ printing needs. Usually, this means that your leasing cost is bundled with maintenance costs as well as supply expenses, providing businesses an inclusive package and helping them keep their printing costs manageable and predictable.

Thanks to even newer technologies and software applications, managed print services also enable businesses to track their own print usage way down to individual department levels. Depending on your Xerox printer lease provider, your managed print services can include everything from supplies to onsite support, preventive maintenance, usage tracking, billing, and other service inclusions. There are also different types of equipment leases at play in managed print services, namely operating and capital leases. The first essentially rent the equipment, so asset costs never truly get added to your balance sheet. At the end of the lease, you have the option to either buy the copier at its depreciated value. Capital leases, on the other hand, works more like a loan to buy the equipment.

About The Author

Acordis International Corporation in Florida is headed by (CEO) Rehan Khan. Acordis International Corporation helps organizations to perform with efficiency and productivity. Ranked by industry’s best analysts as a market leader in South Florida, they provide outstanding customer services to their clients. In partnership with leading technology firms, Acordis offers advanced technology solutions to its clients. They are best known for their expertise, performance, and knowledge in the Data Management, Infrastructure Management, Collaboration, Data & Enterprise Networks, Managed IT Services, Digital Signage, IT Security, Document Management, MFP products and more. Acordis reduces your operating costs by increasing their efficiencies within the work groups to maximize the output.

About This Author

Acordis Technology & Solutions Joined: June 21st, 2018